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Missing driver data infringement *

Prevent missing tachograph data: maintain complete oversight

Tachograph data forms the backbone of compliance, insight, and accountability in road transport. When data is missing, it not only creates an incomplete picture of driving behavior and rest periods, but it also exposes you to warnings or fines during an inspection. Missing data essentially means you cannot prove what has happened.

Both the Human Environment and Transport Inspectorate (ILT) and your internal processes rely on complete and timely data collection — including data from temporary drivers or rental vehicles.

What went wrong?

Missing data occurs when:

  • Drivers do not (timely) download their driver card data.

  • Vehicles (such as rental trucks) are not downloaded or only downloaded late.

  • Tachograph data is not uploaded to the central system.

  • Downloaded data is not properly stored or processed.

As soon as gaps appear in the records, it becomes impossible to demonstrate compliance with driving and rest time regulations. In some cases, this can even result in fictitious infringements.

How can you prevent this?

A well-organized download and storage process is crucial. The following measures help maintain complete tachograph data:

  • Download driver cards and vehicle data regularly. Set fixed download intervals, for example weekly or after each workweek.

  • Ensure automatic uploads to your central software (such as the Roadsoft platform). Avoid manual processes, as these are prone to errors.

  • Don’t forget temporary situations. Make sure rental vehicles and temporary drivers are included in your download process. These are often the main sources of data gaps because they fall outside the regular system.

  • Use monitoring tools to see which cards or vehicles have not yet been downloaded. This allows you to intervene on time.

Conclusion

Missing data means having no visibility into crucial aspects of your transport operations — and that poses a risk. By standardizing downloads, uploads, and checks, you avoid surprises. Make data completeness a fixed part of your daily planning and administration.

Would you like to know how Roadsoft can help automate and monitor this process? Click here.

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